thirty-five questions with personal, over-the-phone counseling

launch pre-appointment plan

enter contact information of all principals in database

research property legal description

research subject property

research previous sales activity in MLS and non-listed properties

obtain property building information from original builders, if possible

order property title

enter property information in database (have) section for buyers

do buy/sell search for prospective buyers

print buy/sell search results for client and presentation

research tax information

research all comparable currently listed properties

research all comparable recently-expired listings

research all comparable recently-sold listings

research district statistical information

prepare comparative market analysis using square footage analysis

prepare market overview and statistics

prepare pre-appointment information package and cover letter

deliver or email pre-appointment information package

prepare presentation file

prepare pricing presentation

review market overview and statistics

have in-person consultation with all decision makers

present customized marketing plan

review and discuss with sellers their wants and needs

review and discuss seller's concerns

explain and review the marketing agreement

explain and review all other disclosure and listing documents

discuss seller preparations necessary to market the property effectively

discuss financing options for seller's needs and marketing needs

prepare marketing preparation information including features and benefits

complete MLS input sheet

obtain keys from seller

complete concerns form

complete property information/evaluation form

explain pricing technologies

review feedback/online system

discuss and approve offer/counteroffer sequence

change status of property in database

launch new listing-to-sold marketing plan activities checklist

begin networking and notifying other top agents about property

educate the 200 agents at Realty Executives Polaris on features and benefits of new property

verify signage checked on contract and assemble appropriate marketing riders

verify lockbox checked on contract and location of installation

verify all information, initials, etc. are correct on the marketing agreement

confirm property disclosure statement received and get bids on repairs, if needed

photocopy all documents for the main office file

organize the file in proper order for ease of staff to answer questions

obtain lot measurements, and determine if there are any encroachments

order a Real Property Report (if necessary) when changes have been made to the land and structures

order instruments from title

order restrictions on title

obtain total square footage of property from city of Edmonton website

obtain interior room sizes

enter new listing on MLS and alternative websites

enter showing instructions in database and website

take photos of the home with Canon Rebel DSLR with wide-angle lens

select property photos to use, edit in Photoshop when necessary

save property photos to CD and make copies for buyers when we are showing

secret task # 1 – we're the only agents in Edmonton who do this and it gets amazing responses from buyers!

order installation of "For Sale" sign

enter exterior photo of property on MLS

enter link from MLS website to team website

proof of MLS printout and edit, if necessary; republish and E-mail to client

call all "wanters" from exclusive buyer list

prepare buyer-marketing promotions

install lockbox on property

install brochure box on sign

install sema code rider on sign

enter property inclusions, measurements, etc. for fact sheet

prepare property remarks/description for "just listed" announcement

order "just listed" announcement cards for neighborhood delivery

send thank you letter to seller

send profile sheets to all 200 agents at our brokerage

send profile sheets to closest local real estate brokerage (including competitive brokerages)

prepare cover page for feature sheet explaining our buyer club

prepare upgrades page if seller is repairing any deficiencies

proof all marketing materials for accuracy

print 100 initial property profile sheets

print 100 cover pages

print 100 photo pages

print 100 special features and upgrades page, if applicable

compile feature sheets

retain one complete feature sheet for file

prepare and print Home Book

if applicable, obtain second mortgage information

photocopy all pertinent information in format for Home Book

find builder information in "Builder Promo File," or obtain by other means

prepare floor plan pages for Home Book

contact team lender for financing alternatives flyer

prepare financial information for Home Book

research community information for Home Book

enter community information into Home Book

obtain twelve months of all utilities from owner

enter utility averages in Home Book

research elementary school information for Home Book

research junior high school information for Home Book

research senior high school information for Home Book

enter school information in Home Book

research demographics

enter demographics in Home Book

prepare property information sheets for Home Book

make multiple copies of Home Book for interested buyers

photocopy all seller's documents for file

file presenting offers form

make copy of mortgage verification for file and seller

return seller's original documents to seller

launch "buyer prospect match plan"

schedule agent follow up and calls every ten working days

enter property information in have/want database

enter REALTOR® preview on MLS open house and website

launch market review plan

enter MLS number in database

enter all other pertinent property information in database

launch listing reporting plan

enter listing on team website

secret task #2 – this task will get an extra 2000 people looking at your home. Guaranteed!

configure exterior photo and thumbnail for team website

configure interior photos for team website

enter exterior photo on team website

enter interior photos on team website

place ad in Edmonton Journal's new listing section

prepare office input sheet

contract and documentation to office listing department

deliver feature sheets to property

deliver feedback fax pages to property for showing REALTORS®

prepare "just listed" flyers

promote listing at office meeting

promote listing through group page to 200 agents at Realty Executives Polaris

secret task # 3 – this one task alone can reach at least 3 different Buyer demographics

pull initial agent buyer prospect matches

verify if real property report needs updating

format posting flyers for emailing

format feature sheets for emailing

format photos page for emailing

prepare information for agent MLS prospect matches

format buyer flyers for emailing

send a copy of the newspaper ad to the seller

launch condominium plan, if applicable

complete condominium documents checklist

confirm condominium fees

confirm homeowner association fee if applicable

confirm taxes and local improvement fees

record fees in listing data

record fees in file

order condominium plan

order condominium documents

review condominium documents

review condominium plan

enter registered size in MLS and database

launch investment property plan, if applicable

verify all rents and deposits if tenant resides in property

obtain copy of leases from seller

prepare property investment analysis

coordinate showings with tenants

verify if first right of refusal exists

post listing on office listing board

monitor and follow up incoming buyer calls

launch public open house plan

schedule public open house

call seller to remind and confirm open house

complete open house "get ready" checklist

prepare extra feature sheets for open house

enter open house date and time on website

call our buyer prospects to invite to open house

get lender to provide updated financing information

host public open house

enter open house in showings on database

enter feedback in homefeedback.com

monitor feedback on homefeedback.com

enter all showings on listings showing form

prepare showing feedback reporting

feedback to seller every two weeks: email, fax, and phone

provide property data to incoming referral buyers

handle all calls generated, and keep track of sources

replace feature sheets as needed

email property information to move up/down buyer lists

download information from lockbox, if necessary

monitor Internet buyer inquiries

follow up to Internet buyer inquiries

prepare hard copy showing reporting for seller

prepare marketing activity reporting for seller

maintain buyer inquiries form for follow up

send market activity reports to seller

submit property photo for real estate guide advertisement

send copy of real estate guide advertisement to seller

secret task # 4 – this task will find you buyers from all across Canada (and it's not the MLS)

review activity in the marketplace

edit MLS remarks every two weeks

contact seller on a weekly basis

review marketing activities and make adjustments, if needed

monitor new listings in the area

monitor sales in the area that may affect sale of property

necessary amendments entered on MLS

make updated copies of MLS stats for file

extensions and amendments to listing department

listing changes and amendments enter in database

prepare new flyers with amendments and changes

deliver amended flyers to property

notify showing agents of listing changes

file documents regarding extensions and amendments

enter any listing changes on listing board

enter amendments and changes on team website

notify webmaster of amendment if featured property

prepare property information advertising in monthly newsletter

search MLS for prospect matches on a daily basis

send property information to top agents with matches as required

enter listing information into monthly newsletter

notify seller when offer to purchase is received

contact buyer's agent to discuss offer details

confirm and discuss buyer's qualifications with agent

review and discuss offer to purchase with seller

suggest and discuss strategies with seller

negotiate offer to purchase

confirm all necessary documents required for contract

confirm all initials and signatures on contract

confirm accepted contract received by seller

confirm selling agent received copy of accepted contract

deliver accepted contracts to seller and agent

report conditional sale to board

make copies of contract and all pertinent documents

update listing file

open closing sale file

update listing board

prepare sale checklist for file

prepare trade record sheet

contract and complete set of documents to closing

confirm initial deposit received

make copy of deposit check

enter sale in database

enter sale price in database

enter deposits and mortgage amounts in database

enter deposit date reminders

enter parties involved in sale in database

enter condition and closing dates in sale

enter condition date reminders

launch "conditionally sold" sales plan

launch "final sale" plan

record initial deposit received with date and time

notify referral agent or company, if applicable. Send copy of contract to the referral company

initial deposit to closing for depositing to trust account

confirm home inspection date and time with buyer's agent

provide information to appraisers

notify seller of home inspection date and time

record home inspection in file checklist and sale in database

confirm appraisal completed

if appraisal not completed, contact selling agent and inquire

make copy of CMA, and submit CMA to appraiser

print sale report for file

organize sale file in proper order

enter conditional sale on website

send condominium documents to selling agent

follow up with buyer's agent concerning finance condition

follow up with buyer's agent concerning conditions in condominium documents

follow up with buyer's agent regarding other conditions

call buyer's agent to confirm waivers will be received as needed

confirm waivers are received from selling agent

photocopy all waivers for closing

confirm additional deposit received

make copy of deposit check

record additional deposit received with date and time

deposit check to closing for depositing to trust account

copies of waivers to closing department

reorganize sale file

document and log all communications with buyer's agent

prepare updated closing report for file

complete copy of contact with waivers to seller for his/her records

prepare moving guide for seller

prepare moving package for seller

get moving card notification address from seller

send new moving cards

obtain seller lawyer information

obtain purchaser lawyer information

send contract and all other documents to seller's lawyer

confirm if original or copy of closing statement on file

send copy of closing statement

courier original closing statement to lawyer, if on file

notify lawyer if update is needed

remove lockbox from property

deliver moving package and gift to seller

place "Sold" sticker on sign

prepare tag for property key

remove marketing material from property

record if key returned to seller or placed in file for closing

if key returned to seller, schedule pickup for closing

notify referral agent or company of final sale, if applicable

sssist seller with home purchase

schedule walk-through appointments

record walk through in database

send key release and walk-through trust letter to selling agent

confirm signed trust letter received

call seller lawyer regarding cash difference and keys release

courier or leave key at reception for agent pickup

notify buyer's agent keys are releasable

launch after sale closing plan

send service survey to seller

update listing and sale in database

update client information in database

remove address from selling agent

file to "closed" compartment

schedule "after sale" contract